LIBRARY ADVISORY COMMITTEE
MEETING MINUTES
December 13, 2011 7:30 AM
C1800
Members present: Ali Jaffry, Tim Cooper, Lindsey Organtini, Bogdan Prokopczyk, Joan Ruffle, John Richie, Brandon Smith, Hanspeter Waldner, Philip Wilson, Zhaohia Yang
Library faculty: Nancy Adams, David Brennan, Tamara McMahon
Apologies: Fauzia Mahr, Stephanie Patton, Vicky Schirm, Justin Sloan
Cynthia Robinson, Director, Harrell Health Science Library opened the meeting and welcomed everyone. Refreshments were provided.
1. Directors Update
Budget - No information as yet regarding the budget, for the past couple of years the library has been managing with carry over money from previous years. This year library may need extra money as there is very little carryover. Depending on price increases for the collections which may range from 5-10%.
There is now an IT technician in the library. Steve Smith’s position is a technical Support Tier 2 and will be available to help users with technical issues on site. He is situated in the office by the circulation desk.
Cynthia announced that we have several vacant positions at the library:
- Sabine Caldwell Circulation Supervisor left in November to take a new position outside of the institution, search;
- Patricia Kline is retiring and will be leaving December 2011
- Tamara McMahon will be leaving in January 2012, Tamara has taken a position in Kansas and the search for an Emerging Technology Librarian will begin in the New Year.
2. Library website redesign
The website is the front door to the library and needs to be more functional, user friendly with seamless access. Cynthia is on the Steering Committee for the College of Medicine
Web Site. At the moment all existing pages are being assessed and it is thought the timeline for the new web site is 12-18 months.
3. Harrell HSL Collections
David Brennan stated that we continue to evaluate usage, but do have some constraints as we are bound by contracts and some have limited flexibility.
Serials 360 implementations – David reported that there is not a single link resolver at the moment. There are several goals for the Serials 360 implementations:
- Unified Journals List
- Unified Databases List
- Link for ILL to auto populate
- PubMed linking into full text, thus making seamless access to all our users
As we continue to have problems with the link resolver, several members from University Libraries will be visiting Hershey in early January, 2012 to see the problems we encounter first hand.
Joan Ruffle asked what is Serials 360 – David responded that is a suite of products with several layers.
4. Harrell HSL updating our Strategic Plan
The strategic plan for the library is almost finalized, and is in keeping with the strategic plan for the institution. This should be presented to the Library Advisory Committee at the next meeting. Items include enhanced finances, expanding to regional campus, infrastructure, clinics and the need for a librarian at Mount Nittany Regional Campus, small learning commons as a home for both faculty and students. No print books, but support and access for clinics.
At the next Faculty Organization meeting Cynthia will present the Library Advisory Committee Report, and discuss the library accomplishments during the past couple of years.
5. Questions/concerns from faculty?
- Problems with accessing article through ILL. You have to use Access ID and you have to be a registered library user.
- There are issues which stem from being one institution by name but 2 systems, which require an ePass and Access ID. There is a brochure which explains the difference. Discussion took place regarding orientation programs organized by departments. New faculty should visit the library to complete registered library user and access ID with Nancy Adams or contact the liaison librarian for their departments if they have one.
Meeting adjourned at 8:20 am